About us: 

The Costa Mushroom team is passionate about growing the best quality mushrooms. Our carefully managed crops are tendered by our highly skilled team of committed growers. With full ownership of our farm, we retain control of the entire growing and distribution process and can confidently deliver the freshest, highest standard of mushrooms.

About the role: 

We have an exciting opportunity for a proactive and detail-oriented Business Support Assistant to join our team at our Mernda facility. Reporting directly to the Human Resources Manager, this role is pivotal in supporting the smooth operation of the business. The Business Support Assistant will manage a wide range of responsibilities including administrative support, office coordination, and more. If you are an organised individual with a passion for providing excellent customer service who can thrive in a dynamic environment, we’d love to hear from you!

Key responsibilities include:

• Managing reception duties including greeting visitors, full administration of security-gate access, and ensuring all visitors sign-in/out.
• Oversee office supplies, including stocking the kitchen, maintaining stationery, and managing petty cash and uniforms/PPE.
• Provide administrative support to both the General Manager and State Manager, including calendar management, meeting coordination, and correspondence.
• Assist with the coordination of events and management of facilities, including parking allocations and courier arrangements.
• Support accounts payable and liaise with external departments as required.
• Ensure workplace health, safety, and food safety compliance, reporting any incidents, hazards, and near misses.
• Provide general administrative support, including creating signs, formatting documents, arranging catering or other items, and keeping accurately filed records.
• Support internal content management and manage company vehicle logbooks and IT requests.
• Business Administration Certificate III to IV is highly advantageous.
• Training will be provided, however a minimum of 12 months experience in a similar position will be highly advantageous.
• Intermediate use of Microsoft Office programs such as Word and Excel. 
• Excellent written communication and document presentation skills and the ability to convey messages accurately.
• Excellent time management and ability to manage varied and conflicting demands to agreed standards and timelines.
• Demonstrated ability to exercise initiative and discretion.

About you:

• Business Administration Certificate III to IV is highly advantageous.
• Training will be provided, however a minimum of 12 months experience in a similar position will be highly advantageous.
• Intermediate use of Microsoft Office programs such as Word and Excel. 
• Excellent written communication and document presentation skills and the ability to convey messages accurately.
• Excellent time management and ability to manage varied and conflicting demands to agreed standards and timelines.
• Demonstrated ability to exercise initiative and discretion.

All internal applicants should discuss their application with their Line Manager before applying for a role. Selection decisions are based on merit and will be fair, equitable and free from discrimination.